Job Description

Job Title

Secretary (OA)

Duties

The duties include:

• Performs coordinating and supportive responsibilities to ensure effective functioning of clerical processes that directly support the Deputy Medical Center Director
• Coordinate and collaborate with service lines under DMCD and ensures activities such as Safety, Correspondence, Congressional Response, Action Items, and related requirements are executed timely and professionally
• Develops recurring schedules for activities specific to the DMCD
• Coordinate office coverage during staff meetings, staff trainings, and office programs
• Maintains current knowledge of Medical Center, VISN, VACO policies, procedures and directives to answer questions from clerical and administrative support staff and provides expert advice on administrative matters based upon VA and local policies and procedures
• Responsible for the management of day to day administrative activities for the Office of DMCD
• Responsible for correspondence preparation, and appropriate administrative functions and advise administrative staff of all services under DMCD
• Organize annual training and learning sessions encompassing all DMCD Administrative Assistants and Secretaries
• Coordinate documents requiring DMCD signature
• Receive and screen correspondence, mail and electronic mail prior to distribution for suspense dates and establish controls for the DMCD to ensure all VISN and VACO mandated deadlines are met

Work Schedule: Monday- Friday, 7:30am-4:00pm (subject to change based on agency needs)

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD04198-0

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

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