Job Description

Job Title

Secretary (OA)

Duties

Major duties include, but are not limited to the following:

• Prepares editorial correspondence in accordance with the associated guidelines with includes extensive medical terminology, formulas, graphs, and charts.
• Enters CPT coding into VISTA from pathology reports in order to provide statistics and to support correct billing.
• Alert the pathologists regarding discrepancies in CPT codes discovered.
• Reviews the billing from the Reference laboratory for discrepancies and accurately. Accurately reconciles all errors and contacts all reference labs including the University laboratory, ARUP, Ann Arbor and other VA medical centers.
• Acts as lFCAP clerk back up to pay bills in a timely manner and updates official Budgetary Contract tracker. Works closely with the Lab Manager to ensure adequate monetary coverage for all contracts.
• Coordinates the compilation of quality assurance information for review by the Chief of PALMS.
• Prepares material for pathologists to use in Weekly Tumor Board meetings and disseminates to all providers. Interprets surgical, cytology and related reports so the pathologists will have all the pertinent reports for use in the Tumor Board.
• Prepares slides and reports for tracking so they can be mailed through UPS at the request of the patient or provider.
• Transcribes dictation of PALMS surgical, cytology, and autopsy reports and written material from the Chief and other staff physicians including reports, official correspondences, inter-office memorandums, conference minutes etc.
• Transcribes clinical histories, gross, microscopic and diagnoses for surgical, cytology, autopsy and other pathology specimens.
• Acts as a Timekeeper (for the service line/department) and serves as ADPAC support.
• Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, as well as similar information.
• Screens calls and personally answers calls when the requested information concerns routine and procedural requirements.
• Screens the supervisors' and staff members' calls and determines if the call requires their attention.
• Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
• Reviews outgoing correspondence and reports for accuracy and completeness, prepares public presentation outlines, etc.
• Schedules meetings, appointments, and conference calls as requested.
• Maintains the appointment calendar, schedules appointments, reminds supervisor/staff members of the subject matter prior to the meeting and makes administrative arrangements as required.
• Obtains and monitors the use of services; supplies, or equipment for the office.

Work Schedule: Monday - Friday; 8:00 am - 4:30 pm.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD019450

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

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